Calendars and To Do Lists
by Paulette Ensign

1. Color code your calendar for quick identification of type of function or personnel on a project. It works well for clarity and creates a more attractive calendar.

2. Keep only the number of calendars you really need. Be sure one calendar always contains everything and is the most current and reliable.

3. Track multiple or large projects on a wall chart. Be sure the chart is at a height and distance where it can be reached easily for reading as well as additions.

4. Generate lists. Write it down so you will not be concerned about forgetting it. The lists are best kept in your spiral notebook or calendar to minimize duplication and keep them handy.

5. Assign one page of your notebook or calendar as "delegated/waiting for." Add to this page each time someone has promised you something or you have requested something. Once the item is completed, it can be eliminated from your list.

6. Write the phone number next to the person’s name on your appointment book to save time later. This also works well if you are meeting someone. You have a contact number to confirm or let them know of any change in plans.

7. Make a note of the results after a phone call -- left message, will call back, etc. This is an easy
way to recall how something was left.

8. Initiate or re-turn telephone calls when you are most alert. Your tone of voice and energy can be an asset to accomplishing what you actually intended.

9. Place a note where you are certain to see it for an especially vital reminder. It doesn’t matter how ridiculous the spot may be if you are sure to see it.

On the Go

1. Carry a folder of articles to read while delayed in traffic or waiting for an appointment or for your child at a music lesson. This makes a dent in your reading pile and diffuses the potential frustration of the delay.

2. Store business cards or something else you want to find easily in a zipper pocket of your purse or briefcase. You will save time searching for it.

3. Use waiting time for planning. Even short periods of time can be extremely useful if you focus on something you want to solve.

4. Use recorded books on tape for professional development while driving. They can be a valuable use of time when you can’t seem to read.

5. Pre-date and label an envelope for business receipts on a weekly basis or for a trip. Receipts get where they need to go for reimbursement or taxes.

6. Carry vital and frequently used phone numbers with you when you are out to save frustration. They can be in written form or in an electronic device.

7. Attach a mini clipboard to the car dashboard for quick notes while driving. It’s great for brainstorms that come up in a traffic jam or quick reminders.

8. Keep file tubs on the seat or in the trunk to make working out of your car as organized as sitting in your home office. Similar containers can keep groceries or other items upright in the trunk.

related article: Getting Organized

Paulette Ensign is founder of Organizing Solutions, Inc. 

To purchase copies of the brochure "110 Ideas for Organizing Your Business Life," or to find out how you can create a brochure for your business, you may telephone her at (619) 481-0890 or write to her at 12675 Camino Mira Del Mar, Suite 179, San Diego, CA 92130.